Bylaws

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 Amended By-laws for the Idaho Traditional Bowhunters, Inc. 

A Nonprofit Corporation 

Approved by a unanimous membership vote at annual meeting, 

Nampa, Idaho February 11, 2023 

IDAHO TRADITIONAL BOWHUNTERS, INC. 

Section 1 

OFFICERS AND THEIR DUTIES 

  1. A. The officers of the Idaho Traditional Bowhunters, Inc (hereafter referred to as the “Corporation” (ITB) shall be a President, Vice-President, and Secretary-Treasurer. There shall be no other officers. 
  1. B. Duties of the President: 

(i) The President shall preside at all meetings of the Corporation (ITB). 

(ii) The President shall be responsible for initiating, developing, and implementing the activities of the Corporation (ITB). 

(iii) The President shall be responsible for the administration, tax filing, and reporting requirements for maintaining the nonprofit status of the Corporation (ITB). 

(iv) The President shall be responsible for appointing any special or standing committees. 

C. Duties of the Vice-President: 

(i) The Vice-President shall perform the duties of the President, if the President is absent or unable to act. 

(ii) The Vice-President shall assist the President in initiating, developing, and implementing the activities of the Corporation (ITB). 

(iii) The Vice-President shall also assist the President in appointing any special or standing committees. 

D. Duties of the Secretary-Treasurer: 

(i) The Secretary-Treasurer shall keep all records of the Corporation (ITB). 

(ii) The Secretary-Treasurer shall be responsible for collection and deposits of all monies, payment of all invoices, keeping an accurate record of expenses and income, ordering supplies and merchandise, and reporting financial status of Corporation (ITB) at monthly and annual meetings. 

(iii) The Secretary-Treasurer shall keep an accurate account of the minutes of the Corporation (ITB) meetings, registering members and keeping a list of all members’ names, addresses, email, status, and state region of the Corporation (ITB). Also, keeping a written account of participants at the various events and list of prize donors and winners. 

(iv) The records of the Secretary-Treasurer shall be audited annually by a committee appointed by the President. 

Section 2 

BOARD OF DIRECTORS AND REGIONS OF THE STATE OF IDAHO 

A. The Board of Directors of the Corporation (ITB) shall consist of the President, Vice-President, Secretary Treasurer, four Regional Directors, and one Director at Large. 

B. The State of Idaho will be divided into the following four regions defined by counties as listed in the regions. 

(i) Northern Region shall consist of that portion of the State of Idaho included within the following counties: Benewah, Bonner, Boundary, Clearwater, Idaho, Kootenai, Latah, Lewis, Nez Perce, Shoshone. 

(ii) The Southwestern Region shall consist of that portion of the State of Idaho included within the following counties: Ada, Adams, Boise, Canyon, Elmore, Gem, Owyhee, Payette, Valley, Washington. 

(iii) The Central Region shall consist of that portion of the State of Idaho included within the following counties: Blaine, Camas, Cassia, Custer, Gooding, Jerome, Lehmi, Lincoln, Minidoka, Twin Falls. 

(iv) The Eastern Region shall consist of that portion of the State of Idaho included within the following counties: Bannock, Bear Lake, Bingham, 

Bonneville, Butte, Caribou, Clark, Franklin, Fremont, Jefferson, Madison, Oneida, Power, Teton. 

C. The members of the Corporation (ITB) within each of the four regions will elect annually a member of the Corporation (ITB) who is a resident of that region as its Regional Director. The duties of the Regional Directors are as follows: 

(i) The Regional Director shall preside at regional meetings and shall represent the region at all meetings of the Board of Directors of the Corporation (ITB). 

(ii). The Regional Director shall report to the President regional bowhunter concerns, issues, and activities. 

(iii) The Regional Director shall undertake a program to increase membership participation within that region. 

D. The Director at Large shall be appointed by the existing Board of Directors at the time of vacancy of the position. The duties of the Director at Large are as follows: 

(i) The Director at Large shall gather information, report and coordinate responses to Fish and Game Legislative issues. 

(ii) The Director at Large shall coordinate the program to increase membership participation throughout the state. 

(iii) The Director at Large shall assist the President in any matters that the President may direct. 

Section 3 

ELECTIONS AND TERMS OF OFFICE 

  1. A. The President, Vice President, and Secretary-Treasurer shall be elected annually by Members of the Corporation (ITB) by ballot at its annual meeting of the Members which occurs at the annual Idaho Traditional Bowhunter Banquet. 
  2. B. The Regional Directors shall be elected at a Regional Meeting called for that purpose, or at a Regional Caucus at the annual meeting of the Members. Only Members of that Region may vote for a Regional Director. In the event of a vacancy of a Regional Director, the President shall have 
  1. the authority to appoint said Regional Director until elections can be held in that Region. 
  2. C. The Director at Large shall be appointed by the Board of Directors and shall hold office commensurate with the other elected officials. 
  3. D. The President, Vice-President, Secretary-Treasurer, Regional Directors, and Director at Large shall hold office until his or her successor shall have been duly elected and shall have qualified, or until his or her death, or until he or she shall resign or shall have been removed from office in the manner hereinafter provided. 
  4. E. The President, Vice-President, Secretary-Treasurer, Regional Directors, or Director at Large may be removed from office at any time on the affirmative vote of the majority of the Members authorized to vote at any meeting duly noticed. Vacancies shall be filled by appointment made by the Board of Directors for the unexpired term of office vacated. 
  5. F. Any Member who has been in good standing for the preceding calendar year is eligible to hold any office. Nominations for the position of any officer or director shall be submitted in writing to the Secretary-Treasurer by January 31 of each year. A written nomination shall be sufficient if it 
  1. designates the following three items: (i) the position sought by the member, (ii) the name of the member seeking the position, (iii) the written subscription of two members who support the nomination. The Secretary-Treasurer shall send a list with the nominations for officers and directors to the members at least 20 days before the Annual Meeting. 

Section 4 

MEMBERS and MEMBERSHIP DUES 

  1. A. There shall be three categories of membership: Individual, Family, and Life. 

B. Individual memberships shall be given to individual bowhunters wishing to join the Corporation (ITB). Members do not need to be residents of the State of Idaho. 

C. Family memberships shall be given to those bowhunters wishing to join as families. 

D. Life memberships shall be given to those individual bowhunters wishing to join as a Life Member. 

E. Annual dues of the Corporation (ITB) shall be as follows: 

(i) Individual $20.00 

(ii) Family $35.00 

(iii) Life $200.00 

F. The annual Membership dues shall be due on the first day of the calendar year and shall be good only for the calendar year paid. Annual membership dues, if paid later in the year, shall not be prorated for periods of less than a year. 

Section 5 

ANNUAL MEETING -GENERAL MEETINGS 

  1. A. All Meetings of the Corporation (ITB) shall be conducted in accordance with the Roberts Rules of Order. 
  2. B. An Annual Meeting of the members shall be held at least once a year in conjunction with the Idaho Traditional Bowhunters Banquet. The Annual 
  1. Meeting shall be for the transaction of any business relating to the operation of the Corporation (ITB), and for election of Officers. 
  2. C. Monthly meetings of the members shall be held at the discretion of the President for discussing issues affecting the Corporation (ITB) and planning and implementing the activities of the Corporation (ITB). 
  3. D. The President, with the advice of the Board of Directors shall set the agenda for the Annual Meeting and shall send the agenda of the Annual Meeting to the Members at least 20 calendar days prior to the Annual Meeting. 
  4. E. Any Member may submit an agenda item for consideration by the General Membership at the Annual Meeting. Agenda items shall be submitted in writing to the Secretary-Treasurer by January 31 of each year. 

Section 6 

VOTING 

  1. A. The voting for Officers shall be done by a paper ballot distributed and collected by the Secretary Treasurer at the Annual Meeting held at the Idaho Traditional Bowhunter Banquet. 
  2. B. An individual Member or individual Life Member shall have one vote. Each Member of a Family Membership, over the age of 12 years, shall have one vote. 
  3. C. Absentee ballots may be requested by contacting the Secretary Treasurer. Absentee ballots must be mailed in no later than 7 days prior to the Annual Meeting. 
  4. D. A committee appointed by the President shall count the votes. The acting President will announce the election results of officers and directors at the Annual Meeting. 

Section 7 

INSURANCE 

  1. A. The corporation shall provide adequate amount of liability coverage for any bowhunter shoot. 

Section 8 

AMENDMENTS TO THE ARTICLES OR BY-LAWS 

  1. A. Any proposed amendment to the ARTICLES or to the BY-LAWS of the Corporation (ITB) shall be submitted in writing to the Secretary-Treasurer. A proposed amendment must contain the written subscription of at least two Members who support the amendment. In addition, the Members who support the proposed amendment shall include a separate statement briefly describing the proposed amendment and the reasons for approving the proposed amendment. This separate statement shall not exceed three hundred (300) words. 
  2. B. The Secretary-Treasurer shall send a written notice to all members that contains the text of the proposed amendment and the recommendation of the Board of Directors regarding the proposed amendment. If the Board of Directors opposes the amendment, the Board shall notify the two Members who supported the amendment. The Secretary-Treasurer shall include with the text of the amendment, the recommendation of the Board of Directors. 
  1. The recommendation of the Board of Directors shall not exceed three hundred (300) words. 
  2. C. An amendment to the ARTICLES or to the BY-LAWS shall be approved if a majority of the members in good standing vote in the affirmative for the amendment. 

Section 9 

TERMINATION CLAUSE 

  1. A. In case of total disruption of the operation of the Corporation (ITB), all assets of the organization, after all obligations are satisfied, will be turned over to the Board of Directors. The Board of Directors shall do all of the following: (i) safeguard the remaining funds and assets, (ii) file all papers required by governmental organizations, including but not limited to the Secretary of the State of Idaho and the Internal Revenue Service, and (iii) reorganize and resume operation of the Corporation (ITB) under the existing Articles and Bylaws. 
  1. B. In the event that the Corporation (ITB) is to be dissolved, all remaining funds and assets shall be distributed to an organization or organizations that promote sound wildlife management practices and ethical bowhunting practices.